Procurement Manager

Procurement Manager

Procurement Manager

Broad function: Lead all aspects of sourcing, procuring goods, services and materials required for the operation of the hotel

Directly Reports to: General Manager

Indirectly Reports to: Directors

Direct Supervision: Purchasing Officers, Stores personnel

Broad function: Lead all aspects of sourcing, procuring goods, services and materials required for the operation of the hotel

Primary duties and responsibilities:

  • Source vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales with respective HOD’s.
  • Process requisitions and purchase orders for supplies and equipment.
  • Analyze market and delivery systems in order to assess present and future material availability.
  • Update purchasing and contract management instructions, policies, and procedures.
  • Participate in the development of specifications for equipment, products or substitute materials.
  • Resolve vendor or contractor grievances, and claims against suppliers.
  • Supervise activities of personnel engaged in buying, and distributing materials, equipment, machinery, and supplies.
  • Prepare reports regarding market conditions and merchandise costs.
  • Ensure the stocks are accurate, in good storage condition, in respect with the law and local procedures, and have not passed their expiry date.
  • Provide advice on cost containment and purchase optimization to the management.
  • Conducts market studies and surveys trends.
  • Reviews and co-signs Purchase Orders on a timely and efficient manner.
  • Negotiates, renews or terminates existing contracts or agreements whenever applicable.
  • Be responsible of returnable supplies and all damages, if any.
  • Conducts suppliers’ visit and inspections and ensure proper communication and coordination.
  • To follow-up with international suppliers regarding our orders and appointed freight forwarder for consignment clearance with customs.
  • To ensure conformity to standards and specifications of merchandise as required by the management.
  • To ensure that the requisitions from originating departments follow the procurement policy.
  • To constantly endeavour to obtain goods at competitive prices without sacrificing the desired quality standards.
  • To ensure that store inventories have maximum par levels.
  • To comply with all company policies.
  • Prepare price change forms.
  • Prepare and submit end month reports needs details
  • Participate in stock takes.
  • To ensure that stock management reports are produced in a timely and accurate manner.
  • Maintaining supplier‟s database.
  • Assist in the interview and recruitment of purchasing and stores staff.
  • Any other duty as assigned from time to time to comply with the activities of the hotels.

Key Competencies:

  • Familiarity with sourcing and vendor management.
  • Strong leadership capabilities.
  • Knowledge of local suppliers to the hospitality, travel and tourism industry.
  • Strong analytical and negotiation skills.
  • Excellent attention to detail.
  • Effective communication and interpersonal skills.
  • Ability to supervise a team and to work under pressure.
  • Knowledge of procurement regulations and best practices.
  • Strong understanding of business goals and standards for customer service
  • Working knowledge of materials control and sun systems.

Academic Qualifications:

  • Minimum Bachelor’s degree in Purchasing or a related field


  • MUST have at least 5 years’ experience in a busy environment preferably in a 4 -5-star hotel as a procurement Manager

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